Efan Song

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Management Tools for University Organizations

Project Overview

UClubs is a mobile application that streamlines the coordination of university clubs. By combining club discovery, scheduling, project management, and communication tools into one cohesive space, club leaders can build a more active and engaged community.

Team Members
Jessica Lu, Hanna Park

Role	Timeframe	Team Members
UI/UX Designer	7 hours	Jessica Lu, Hanna Park

Role	Timeframe
UI/UX Designer	7 hours

THE PROBLEM

50% of university club members become inactive within their first semester

In an era of hybrid and remote collaboration, student organizations struggle with fragmented workflows. When important messages get buried in group chats, projects go unfinished, and new members feel disconnected, it's no wonder that engagement plummets at a staggering rate.

Student organizations don’t need enterprise tools

While platforms like Slack and Asana serve workplace needs, they weren't built with university clubs in mind. These organizations are volunteer-driven and student-run, so they need lightweight tools that support their academic commitments.

When do buyers get stuck?

USER RESEARCH

Why are students losing interest in campus clubs?

Based on our own experiences as first-year university students, we identified factors that drew us away from certain clubs:

IDEATION

To avoid a cluttered interface, we prioritized the most important features

We assessed potential features and categorized them into essential and optional additions. Students, in particular, tend to abandon applications that appear daunting or convoluted during their initial use.

Designing flows that drive sustained student involvement

When mapping out the information architecture, we identified three key phases: discovery (finding and joining clubs), integration (new members becoming active participants), and contribution (managing tasks and joining initiatives).

LOW FIDELITY

We built prototypes to test our ideas

Given the time constraints of our designathon, we jumped into low-fidelity prototypes to test our core user flows and visualize the key screens.

FINAL DESIGN

After a day of intense focus and rapid iteration, we present UClubs!

Seamless Onboarding & Interest-Based Discovery

Upon logging in with your student ID, select up categories that reflect your passions, and instantly discover and join relevant clubs at your university.

Task Sync & Calendar Integration

Access all announcements from one unified dashboard. Never miss another event or project with integrated calendar views and to-do lists.

Onboarding & Interest-Based Discovery

Upon logging in with your student ID, select up categories that reflect your passions, and instantly discover and join relevant clubs at your university.

Project Tracking & Event Registration

Monitor your club involvement with detailed progress tracking, from in-progress tasks to completed projects. Join events with one tap and share opportunities through QR codes

Monitor your club involvement with detailed progress tracking, from in-progress tasks to completed projects. Join events with one tap and share opportunities through QR codes.

IMPACT & TAKEAWAYS

My first designathon win and a newfound passion for UX

Mosaic was my personal introduction to the world of product design. It was my second designathon and it gave me invaluable knowledge about solving problems under pressure. Placing 1st still feels surreal and I’m so proud of my team’s efforts.